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International Postings Treasurer
8/19/10 Third Quarter Report
January 1 2009 until December 31 2009 As International Treasurer, I submitted a quarterly report for all quarters of the 2009-year including an end of year report. I have also provided the board with up to date financial records and a report for all three Executive meetings held in 2009.
In January of 2010, I mailed to the International Secretary a CD with a copy of all the Treasurers records as stored on the treasurers lap top computer along with paper copies of my year-end reports.
I have carried out all the required duties of my office which also includes the receiving and recording of dues payments by the chapters and M.A.L’s. the updating and the maintenance of our master rosters files. Ensuring that the International Secretary gets current and accurate rosters for distributing to the International Board and sub committees that require up to date rosters to carry out their duties. I also maintain a database of all expenses paid by the International board.
I made hotel arrangements for all Executive board meetings held during the year as well as arrangements for air flights for those members required to fly in to attend.
Meetings were held: March 19, 20, 21, in Syracuse New York August 19, 20, 21, 22, 23 in Fort Lauderdale Florida October 15,16,17,18 2009 in Syracuse New York
Set up and maintained a tracking databases for the following:
I act as Liaison person with the law firm of Shutts & Bowen who handle our Trademark and Patent applications and maintenance. We currently as of November 24, 2009 have completed all the requirements for the finalizing of our American and Canadian Trademark applications for the following:
Our Logo (Red Knights Crest) Red Knights International Firefighters Motorcycle Club R.K.M.C Red Knights Red Knights Motorcycle Club
We are now just waiting for the issuing of the last Trademark Certificate for RKMC from the Canada Patent office. All that now remains is the required filing of the mandated reports and declarations of use forms that are scheduled on an ongoing base by both the American and Canadian Patent office. We have placed a retainer with Shutts & Bowen Lawyer Joseph Englander to monitor these requirements and to notify us of the filing dates and necessary forms required to keep our Trademark and Patents valid.
This process of obtaining a Trademark and Patent in both The United States and Canada started in the fall of 2002 and has cost us $43,165.58 to obtain the above listed Trademarks and Patents.
The requirements to keep those valid are regulated by both countries to include reporting on how we exercise due diligent in monitoring who uses the name and logo of the Organization. We have a formal license agreement with each and every user of the names and Logo, this is why is so important that we must obtain a Trademark license from every chapter and every manufacturer for ever item that is produced with our name and or logo on it.
(The process of obtaining the above mentioned trademarks and patients in the United States of America and Canada have now been completed and we have undertaken to obtain similar trademarks and patients in the Europe)
In 2009, we had to defend our name as it was being used without authorization in a Dot Com business venture. We had our lawyers take legal action with the International Web Dot Com tribunal, which is the world body that governs all Dot Com name uses. We were successful in winning and have the illegal use of our name stopped and the dot Com address ownership transferred to us. This all came at a cost of $13,878.47 but has established the fact that we are prepared to defend our name and Logo, if we find they are being used without authorization.
In January 2010 I will be filing with the IRS the required 1096 form dealing with our 1099 Misc. form reporting honorariums paid and interest earned on our investment account then on February 1, 2010 I will be filing the Red Knights corporate tax return with the I.R.S (Filings completed)
On August 25, 2009, I filed the annual report with the Commonwealth of Massachusetts in regards to our articles of incorporation.
With the appointment in the fall of 2008 of our Quartermaster Kent Armstrong and his assistant Joy Ellis (Kent was elected to the position at the August 2009 Convention for a term of two years with Joy being re-appointed by the Board as his Assistant). There have been several procedural changes made, that have greatly sped up the time requirements for the chapters to receive the orders they have placed.
(July 1, 2010 online ordering system was put into place with payment options being by check or Money order or by use of a Pay pal account of major credit card. As in the past except for Members at Large, all orders submitted to the Quartermaster must come from either the chapters Quartermaster or President, no orders will be accepted from individual members.)
With the appointment of a new Quartermaster, the International Treasurer took over the complete control of all monies and accounts for that office, which made the system and accountability of the cash receivables and liabilities considerably more accurate.
I have spent 1285 hours (24.36 hours per week) during the period of Jan 1 – Dec 31 2009, dealing with Emails, phone calls, and correspondence related to the duties of International Treasurer. I have spent an additional average of 2 hours per week spent on Internationals Banking requirements.
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